Sophos E-Mail Appliance Encryption and the Outlook plugin

Question

Good afternoon. We are to to the encryption portion ot the Sophos Mail Appliance. Encryption works fine when enabling policies. However, I cannot make encryption function with the Outlook Plugin. I am not sure if I am looking in the correct locations, but I cannot locate any documentation on what needs to be setup in the mail appliance to be successful. I am looking for direction for documnetation or an example for configuring this feature.

Josh

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Red_Warrior · Accepted Answer

To make it work properly you will need to create a rule to scan for the message headers. there is 2 ways to do it..

create an additional policy or create a data control rule

configuration / policy / data control

outbound

add

rule type : messages matching specific words or phrases

enable advanced policy

in the box type .* (that’’’’s period star) aka look for anything or nothing

add

header

name: Subject (with a capital S)

check off is exact match

value %ENCRYPTME%

apply

click ADD again

header

Name : Sensitivity

is exact match

value company-confidential

apply

make sure you click (one of the message attributes must be present)

main action

encrypt the message using spx

configuration, select your template and additional options

this will dump you back to the outbound mail list..

move this rule to the top of the list and click save order

Results:

this rule will scan all outbound email for the word %ENCRYPTME% in the subject line OR if the message sensitivity header is changed (that’’’’s all the pretty outlook button changes) then it will encrypt the message.

if you have issues with this rule, make it an additional policy instead..

if you use SPX encryption then you probably want to keep it in data control as those rules are processed before additional policies.